• Address: Los Angeles, CA 90027 (map)
• Date Posted: 11/03/09

NAZILA ATAEI
Los Angeles, CA 90027
mailto:nazilajoon@hotmail.com
SUMMARY
Experienced Executive Administrative Assistant with 10 years experience coordinating office management and special projects with a high degree of efficiency. Point person for managers, sales teams, clients and vendors to ensure proper lines of communication. Excellent communication skills and problem resolution abilities. Routinely work with high level of confidentiality. Equally effective at providing sales management and advanced word processing support. Competencies include:
* Travel Coordination
* High-Volume Group Meetings
* Calendar Management
* Maintaining Client Lists
* File System Maintenance
* Time Management
PROFESSIONAL EXPERIENCE
ARAMARK UNIFORM SERVICES, Burbank, CA 2007- 2009
$12 billion professional services organization serving clients in 22 countries
Sr. Executive Assistant – Sales
Provided administrative support to Senior Vice President of sales by scheduling a high volume of group meetings, conference calls, and off-site appointments. Maintained busy executive calendar up-to-date with scheduled meetings, conference calls and off-site meetings.
Booked special flights, hotel accommodations, and ground transportation. Handled travel and entertainment expense reports. Assisted other team members with projects and meeting arrangements. Prepared presentations and correspondence on behalf of the SVP.
* Negotiated and finalized contracts for training and off-site meetings, saving Aramark over 20% in travel expenses.
* Managed multiple calendars and travel arrangements, saving Aramark's executive 10 hours/week in scheduling and phone duties.
* Streamlined invoicing, accounts payable and chargeback processes, increasing efficiencies 50%.
* Acted as President’s backup Assistant.
DHL EXPRESS, Los Angeles, CA 2002 - 2007
$54 Billion world leading postal and logistics group
Administrative Assistant - Sales & Operations
Supported 16 District Sales Executives and Managers.
Maintained daily correspondence within all cross-functional departments: human resources, marketing, and operations management. Responsible for district-regional reports on daily, weekly and monthly basis. Conducted research and organizational management, prepared statistical reports, and trained and supervised clerical staff. Arranged travel, processed expense reports, supported projects and troubleshot new office technologies. Office supply purchasing, calendar management, filing system creation/maintenance, shipping materials.


DHL EXPRESS, Brussels, Belgium 2001 - 2002

Administrative Assistant - Operations Management
Planned and scheduled meetings and appointments. Organized and maintained hardcopy and electronic files. Supported projects, conducted research, and provided information by using telephone, postal mail, and e-mail. Verified DHL labels and barcodes provided by customers to confirm they matched company standards. Responsible for DHL's packages and flyers.
DOW CORNING, Brussels, Belgium 2000 - 2001
Global leader in silicones, silicon-based technology and innovation, offering more than 7,000 products and services.

Secretary - Operations Management
Retrieved, saved and integrated information for dissemination to staff and clients. Provided training and orientation for new staff. Conducted internet research.
MASTERCARD, Brussels / Belgium 1998 - 2000
$5.0 billion pioneer of the payments industry

Administrative Assistant - Licensing, E-Commerce & Documentation Department
Reviewed member applications and contacted clients and regional offices to verify information. Responsibilities included data entry, filing, faxing, answering telephones and writing correspondence. Arranged travels, meetings, processed expense reports and monitored expenses. Worked closely with members.
EDUCATION:
B.A. in English Literature & Translation
LANGUAGES:
Swedish, French and Farsi
COMPUTER SKILLS:
Microsoft Office (Word, Excel, Power Point, Front Page), SAP, Internet savvy.
AWARDS:
DHL Employee Recognition, April 2004