• Address: Los Angeles, CA 90004 (map)
• Date Posted: 11/05/09

Rebecca Nelson

beccan@yahoo.com






OBJECTIVE:



I am a committed individual who is confident and loyal. I possess admirable verbal and written communication skills and I seek an opportunity that will allow me to demonstrate my professionalism. I am an assistant who is experienced in providing professional office support as well as excellent organizational skills and work ethics.




PROFESSIONAL HIGHLIGHTS:



Select Staffing Services 01/ 2007 –Present

Administrative Assistant

· Executive and Administrative assignments performed on an as needed basis.

· Typing of all correspondence

· Setting up conference calls

· Travel arrangements and itineraries

· Calendar management

· Emailing significant information.

· Copying, faxing and scanning

· Ordering supplies

· Proofreading

· Time card coding

· Tracking expenses

· Supported special projects as presented

· Provided support to staff

· Scheduled appointments.

· Maintained confidential files and documents.

· Managed comprehensive day-to-day office operations

· Maintained computer systems and confidential records

· Created word processing documents and reports

· Transcribing notes via Dictaphone or notes

· Setting up meetings

· Handled time sensitive assignments



Toiletries Unlimited 01/ 2002-11/2006

Administrative Assistant

· Performed administrative and secretarial support to owner of a medium company

· Scheduling attendants for work

· Booking accounts

· Recruiting for business

· Answering customer and client inquiries

· Typing business letters, memos and other related correspondence

· Copying, faxing and scanning

· Established and maintained office and record keeping systems and procedures through an excel spreadsheet

· Facilitate communications between customer and client

· Perform other related duties as assigned or requested.

· Prepared travel arrangements.

· Confidential materials management

· Provided telephone support to clients resolving billing problems and other related predicaments.

· Assisted with general accounting functions such as banking, paying bills, etc.

· Excellent oral and written skills

· Maintained files

· Received visitors

· Mail sorting

· Created and maintained data bases.

· Reviewed written materials for accuracy and completeness

· Maintained Petty Cash

· Maintained mailing lists for internal and external distribution.



Paramount Studios 11/1986–11/2001

Assistant to General Manager

· Processed all accounts payable for five departments, logging incoming invoices and generating Excel spreadsheets.

· Created month-end fiscal reports for departments.

· Prepared letters, memos, schedules, reports, for managers.

· Screened calls, evaluated and prioritized inquiries.

· Verified invoices against purchase and rental orders to substantiate correct charges.

· Organized and maintained confidential files.

· Prepared travel and hotel arrangements.

· Ordered all office supplies.

· Provided administrative and secretarial support to Manager of TV Production department

· Prepared monthly reports for credited earnings, development deals, and overhead analysis.

· Reviewed monthly department Overhead Account Report to identify any inappropriate charges.

· Tracked and transferred charges to appropriate accounts.

· Composed and generated internal and external correspondence.

· Maintained filing system.

· Set up appointments and kept daily calendar.

· Prepared travel arrangements, itineraries and expense reports.

· Oversaw monthly office expenses.



COMPUTER SKILLS:

Microsoft Office Suite (Word, Excel and Outlook) and other experiences as required.



EDUCATION:

Business Administration, Sociology and Philosophy.